About Some Use Cases For This Tool
Build Consensus on How to Meet
Some may want to hold a meeting in person, but others may not be sure that meeting in person is worth it. Ask everyone to rate the meeting using Project Gather, and compare results.
Improve Your Meetings
Get the meeting's participants to rate the meeting in advance, and have a quick discussion about how to mitigate the meeting's dynamic risks that Project Gather has highlighted.
Get a Business Trip Approved
You want to travel to a meeting, and need to make a good case why you need to meet in person. Show your Project Gather assessment to your manager. Even better, get your manager and the person you're meeting with to assess the meeting.
About the Project Gather Tool
Project Gather gives the user an assessment of how much better, if any, a meeting's dynamics would likely be if the meeting were held in person instead of being held virtually. It lists up to seven risks likely to be relevant to the meeting and which may be reduced by holding the meeting in person.
The user describes a meeting by choosing the meeting's generic purpose, estimating the number of people that will atend, and indicating the importance of five factors related to the meeting.
After entering these inputs the user hits the "Analyze" button. Project Gather uses the inputs and its algorithms to produce the rating and the list of likely relevant meeting risks. The results are shown on a scale of zero to four stars to indicate how much better, if any, this meeting's dynamics are likely to be if the meeting were to be held in person rather than held virtually.
The underlying algorithms are based on proprietary research conducted by tClara LLC using results of a survey of 172 U.S. business managers and executives conducted in September 2020. The survey focused on their assessment of 20 meeting risks present in virtual and in-person meetings of small groups. Examples of these meeting risks include lost attention, poor leadership, insufficient building of trust and reluctance to ask difficult questions.
Project Gather's risk assessment does not consider or include any risks related to a meeting participant's health or safety. Users must not use Project Gather to weigh any health or safety risks of meeting in person.
Project Gather is a patent-pending prototype. It has not been designed for use on mobile phones. More features are planned. Users may submit feedback about this tool here.
About the Inventor and His Potential Bias
Scott Gillespie, CEO of tClara LLC, is a well-recognized thought leader in the business travel industry. He has advised about one-third of the Fortune 500 firms on their corporate travel programs; provided training to all of the North American airlines; pioneered the concept and implications of traveler friction and spoken at travel industry events in over 30 countries. Scott can be reached at and welcomes connections on LinkedIn.
As someone who has made his career in the business travel industry, it's easy to see why Scott may have built a tool biased toward in-person meetings.
Scott's response? "I understand the concern. But judge for yourself the quality of the ratings and relevant risks that Project Gather gives for each meeting. If anyone sees a bias, let me know. This tool won't earn any credibility points if it gives unreasonable assessments."